Headlands Research

Office Administrator/Receptionist

Job Locations US-CA-San Diego
Position Type
Full Time





Artemis Research is a leading principal investigator- and patient-focused clinical research company dedicated to advancing medical treatments. Established in 2008 by colleagues who bring more than 50 years of combined research experience, Artemis specializes in Psychiatry/Neurology, Internal Medicine, and Women’s Health studies. With multiple locations serving Southern California, including San Diego and Riverside, each Artemis site is fully equipped to conduct complex clinical research trials. Together with Headlands Research, we are building the best clinical trial company in the world. We’re an exceptional family of next-generation clinical trial sites, integrating cutting edge technology and high-quality support services, and significantly expanding participant outreach and participation. Founded in 2018, Headlands Research is in high growth mode; we operate 15 clinical trial sites in the US and Canada and have rapid expansion plans.


Want to be a part of a growing company that’s making a difference in our world? Look no further than Artemis Institute for Clinical Research! You’ll enjoy a friendly and exciting culture with opportunities for growth and advancement. We offer the following generous benefits to our full-time employees:

  • A range of PPO and HMO medical plans
  • PPO and HMO dental plans
  • Vision coverage, long term disability plan, and life/AD&D coverage
  • 401k plan
  • Paid holidays and paid time off
  • A welcoming work environment

We’re looking for a bright, talented new team member to be a part of our story. Check out this current opening and if you think you may be a fit for the role, please apply.



The Role


Artemis is looking for an Office Administrator for the San Diego office. Under the supervision of the Director of Operations, the Office Administrator is responsible for supervising all administrative aspects of the office.


Position Type: Full Time

Pay Range: $18-$23/hr, based on experience

Location: San Diego- no remote work

Travel: None

Work Schedule: Monday & Thursday - 8:00am-4pm / Tuesday, Wednesday, and Friday 7:00am-3:30 pm




  • Front desk/reception responsibilities to include manage patient schedule and ensuring patients are roomed in a timely manner along with phone call reminders and rescheduling as needed
  • Management and oversight of all office supplies and equipment to ensure the site is fully operational and in compliance with required pertinent regulations
  • Assist with facility-related expenses to ensure budget adherence and maximize profitability for company
  • Audit and manage the office for compliance with standards for inventory, maintenance, cleanliness, etc.




  • Must have strong computer skills, and able and willing to learn new software systems
  • Must have prior office administrator or related experience
  • Bachelors or advanced degree/certification a plus
  • Bilingual in Spanish/English is highly desired
  • Commitment and ability to deliver excellent customer service
  • Excellent professional communication, punctual and responsible
  • Extremely well organized
  • Excellent verbal and written communication skills
  • Trustworthy, reliable and attentive to detail
  • Mature and pleasant demeanor
  • Willingness to learn new tasks and grow with the company




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